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This page was last updated Friday, 31-May-2013 15:21:59 EDT

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SUBMISSION OF FILES
FOR INCLUSION
AT THE OHGENWEB ARCHIVES

YOUR SUBMISSIONS ARE WHAT MAKE THE ARCHIVES GROW ! Please look over your digitized information (e.g. GEDCOMS) and see if you already have items such as old OBITUARIES, BIOGRAPHIES(esp. from old "local histories"), BIBLE RECORDS, etc. And, if you have personally transcribed public records such as census, births and deaths, cemetery records, church records, etc., PLEASE SHARE THEM VIA THESE ARCHIVES!

The USGenWeb Archives was originated to freely provide this information to help everyone with their research.

Submissions Wanted! There is a mailing list to share your original Ohio source material... wills, deeds, bible records, tax lists, cemetery files, pension applications, obituaries, old letters, marriage lists, etc... with other Ohio researchers. It's easy... see Here!

SUBMISSION FORMS: These forms at http://www.genrecords.org/ohfiles/ allow you to type your record and submit it. This will create a file in a format acceptable for OHArchives and ready for posting. These forms are not mandatory and if you have data already typed please send it in text format to the Archives File Manager. Copies of the information will be sent to either OH-FOOTSTEPS-L list.

The following information will explain the general guidelines for types of data appropriate for the Archives, and submission regulations. 

Please do not be discouraged by any of the information given here. 

Your material will probably be acceptable.  Much historical data is "public domain"(can never be copyrighted, or the copyright has expired).  ALL items with a pre-1923 original publishing or copyright date are "public domain", and may be freely duplicated. 

If you have digitized ANY historical information that was published pre-1923, or public records that you have transcribed.....PLEASE SEND THEM TO US! 

You may rest assured that anything you donate to these archives will remain FREE to the general public. 

If your data falls into the above categories, please skip to the SUBMISSION REGULATIONS. 

Other data may also be acceptable for submitting: 
   Remember that FACTS cannot be copyrighted; you can quite legally rewrite them -- that is, present the facts in different words -- and place your work online in the public domain. 
   Also note that simple directories are not copyrightable, and may be submitted regardless of date. 
   Newspaper items (e.g. obits) before 1950 generally are acceptable submissions. 
  
  Documents that were copyrighted from 1923 to present may also be submitted, as long as permission from the copyright owner is included,  or from 1923 to 1964, evidence that the author is deceased and that the copyright was not renewed. 
  
But please: Do not send information from genealogical societies' recently transcribed records that are currently "in print" and available "for sale", unless YOU transcribed them from the original source records, or have the express written permission from the transcriber.  However, please consider that you may do your own transcription of any public record, regardless that someone else has published their transcription "for sale". 
  
If you are unsure of anything beyond that, SEND IT TO US, and we can determine if it is appropriate for posting. Just make sure to include the source, with the ORIGINAL publishing date (and original Copyright date if there is one; this may be preceded by a "C" in a circle.). 

NOTE: Due to storage space restriction we can not accept family gedcom's at this time. 

REGULATIONS FOR SUBMITTING FILES: 

1. FORMAT: Text format is preferred.  [Please do not use tabs in the text; use spaces (tabs cause lines to go askew when posted).   Also, no tables.] 
    At our discretion, we may convert Non-text to text before storing, or store the same data in several formats. Depending on the file-size, we may split large files. 
Scanned documents will be considered, depending on their content (esp. maps). 
  For more tips on text files, check out the USGenWeb "Time-To-Do". 
2. All data is free to the public, the USGenWeb Archives Project will not pay royalties on any submissions. Do not send copyrighted material, unless it is your own, and you include a statement of permission to use, in the document. 
3. File contributors must use their own discretion regarding the inclusion of data on living people. 
4. Only virus-checked files will be accepted. No "executable" files will be accepted. 
5. No anonymous submissions.  But let us know if you do NOT wish to be contacted through e-mail by any other researchers. 
6. We cannot guarantee permanency of files, in the event that data is lost. 
7. Any obviously false, malicious, libelous, or copyrighted data will be erased. We retain the right to refuse any submission. 
8. Once submitted, the data can't be retracted by submitter. 
9. These guidelines are subject to change. 

Examples of Information appropriate for the Archives:
Bible Records Histories (pre-1923* County, Twp.,Town.)
Biographies (pre-1923*) Land Records (deeds, land transfers, federal land grants, surveyor's records...)
Births Maps (pre-1923*)
Cemeteries Marriages
Census Records Military Records (all)
Church Records (members lists, baptisms...) Miscellaneous (whatever else you think might be of interest !)
Court Records (county, federal, civil, circuit, probate....) Newspaper items (pre-1950) (local events, etc.)
Deaths Occupational (business records)
Divorces Obituaries (pre-1950)
Directories (pre-1923* county and city directories, phone books.) Prison Records
First Families Ship Lists
Educational (school histories, newsletters, yearbooks) Tax lists, Tax Records (local, State, Federal....)
Genealogies (pre-1923*) Wills/Estate Records
Items marked with *: These types of materials dated prior to 1923 are "public domain"(the copyright has expired), and are welcomed in their original form for inclusion in the Archives. However, these materials copyrighted after 1923 might still be under copyright; regardless, you may rewrite these in your own words, and submit them (crediting the original source.)

The OHGenWeb Archives website is found FREE at
http://www.usgwarchives.net/oh/ohfiles.htm

Ohio Addition/Correction Report

Links to the county OHGenWeb pages for additional information
on the county, including queries, lookup volunteers, mailing lists,
and other research assistance are located on the following page.
http://www.ohgenweb.org/counties.php

You may search the OHGenWeb Archives by any keyword (Surname, etc.) at the the Ohio Archives Search Engine.

Submissions Wanted! There is a mailing list to share your original Ohio source material... wills, deeds, bible records, tax lists, cemetery files, pension applications, obituaries, old letters, marriage lists, etc... with other Ohio researchers. It's easy... see Here!

SUBMISSION FORMS: These forms at http://www.genrecords.org/ohfiles/ allow you to type your record and submit it. This will create a file in a format acceptable for OHArchives and ready for posting. These forms are not mandatory and if you have data already typed please send it in text format to the Archives File Manager. Copies of the information will be sent to either OH-FOOTSTEPS-L list.

If you have files to submit, please go to one of the following: Ohio submissions page, the OH-FOOTSTEPS mailing list page or submit them to Maggie Stewart.

The surname specific files are named using soundex codes. To look up the soundex code for your family name(s), please visit the Soundex Conversion Program Page.


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Table of Contents maintained by:
Maggie Stewart, OHGenWeb Archives File Manager.