SUBMISSION OF FILES|
AT THE OHGENWEB ARCHIVES
YOUR SUBMISSIONS ARE WHAT
MAKE THE ARCHIVES GROW ! Please look over your digitized information
(e.g. GEDCOMS) and see if you already have items such as old OBITUARIES,
BIOGRAPHIES(esp. from old "local histories"), BIBLE RECORDS, etc.
And, if you have personally transcribed public records such as census,
births and deaths, cemetery records, church records, etc., PLEASE SHARE
THEM VIA THESE ARCHIVES!
The USGenWeb Archives was originated
to freely provide this information to help everyone with their research.
There is a mailing list to share your original Ohio source material... wills, deeds, bible
records, tax lists, cemetery files, pension applications, obituaries, old letters, marriage
lists, etc... with other Ohio researchers. It's easy...
These forms at http://www.genrecords.org/ohfiles/
allow you to type your record and submit it.
This will create a file in a format acceptable for OHArchives and ready for posting.
These forms are not mandatory and if you have data already typed please send it in text
format to the Archives File Manager. Copies of the information will be sent to either OH-FOOTSTEPS-L list.
The following information will explain the general guidelines
for types of data appropriate for the Archives,
and submission regulations.
Please do not be discouraged by any of the information
Your material will probably be acceptable.
Much historical data is "public domain"(can never be copyrighted, or the
copyright has expired). ALL items with a pre-1923 original
publishing or copyright date are "public domain", and may be freely duplicated.
If you have digitized ANY historical
information that was published pre-1923, or public records that you have
transcribed.....PLEASE SEND THEM TO US!
You may rest assured that anything you
donate to these archives will remain FREE to the general public.
If your data falls into the above categories, please
skip to the SUBMISSION REGULATIONS.
Other data may also be acceptable for submitting:
Remember that FACTS cannot be copyrighted;
you can quite legally rewrite them -- that is, present the facts in different
words -- and place your work online in the public domain.
Also note that simple directories are
not copyrightable, and may be submitted regardless of date.
Newspaper items (e.g. obits) before 1950
generally are acceptable submissions.
Documents that were copyrighted from 1923 to
present may also be submitted, as long as permission from the copyright
owner is included, or from 1923 to 1964, evidence that the
author is deceased and that the copyright was not renewed.
But please: Do not send information from genealogical
societies' recently transcribed records that are currently "in print" and
available "for sale", unless YOU transcribed them from the original source
records, or have the express written permission from the transcriber.
However, please consider that you may do your own transcription of any
public record, regardless that someone else has published their transcription
If you are unsure of anything beyond that, SEND IT
TO US, and we can determine if it is appropriate for posting. Just make
sure to include the source, with the ORIGINAL publishing date (and original
Copyright date if there is one; this may be preceded by a "C" in a circle.).
NOTE: Due to storage space
restriction we can not accept family gedcom's at this time.
REGULATIONS FOR SUBMITTING FILES:
1. FORMAT: Text format is preferred. [Please
do not use tabs in the text; use spaces (tabs cause lines to go askew when
posted). Also, no tables.]
At our discretion, we may convert
Non-text to text before storing, or store the same data in several formats.
Depending on the file-size, we may split large files.
Scanned documents will be considered, depending on
their content (esp. maps).
For more tips on text files, check out the
2. All data is free to the public, the USGenWeb Archives
Project will not pay royalties on any submissions. Do not send copyrighted
material, unless it is your own, and you include a statement of permission
to use, in the document.
3. File contributors must use their own discretion
regarding the inclusion of data on living people.
4. Only virus-checked files will be accepted. No "executable"
files will be accepted.
5. No anonymous submissions. But let us know
if you do NOT wish to be contacted through e-mail by any other researchers.
6. We cannot guarantee permanency of files, in the
event that data is lost.
7. Any obviously false, malicious, libelous, or copyrighted
data will be erased. We retain the right to refuse any submission.
8. Once submitted, the data can't be retracted by
9. These guidelines are subject to change.